Exhibition Hire at The Belfry Hotel & Resort

An exhibition at The Belfry doesn’t have to finish when the stands close.

Corporate events at a hotel and resort can move through several different stages in the same day: conference sessions, exhibition time, networking, drinks, dinner and evening entertainment. Tom’s Lights Events can provide equipment that works with that wider programme rather than treating your booking as nothing more than a trade stand.

We provide interactive games, arcade machines, branded activities, LED furniture and corporate entertainment for businesses holding exhibitions, conferences and company events at The Belfry Hotel & Resort.

From Conference Session to Something More Social

A hotel-based business event gives you opportunities that a conventional exhibition hall may not.

Delegates can attend presentations during the morning, visit exhibitors during breaks, network later in the day and then move into dinner or an evening function without leaving the venue.

That means the equipment you hire can have more than one purpose.

An interactive game might help attract delegates during an exhibition session and then become part of the entertainment later in the evening. LED furniture can define a daytime networking area before contributing to a more relaxed atmosphere after the formal programme has finished.

Give the Coffee Break a Job

Conference breaks are valuable.

They are when delegates leave presentation rooms, meet exhibitors, catch up with colleagues and decide where to spend the next twenty minutes.

A quick challenge can help direct some of that traffic towards your space.

Products such as Grab It, Giant Buzz Wire and the Interactive Dartboard can provide short activities that don’t require a lengthy explanation or a large commitment of time.

Someone can have a go, compare a score with a colleague and still make it back before the next session begins.

Make Networking Easier

Formal networking can sometimes feel very formal indeed.

Put a game between two people and the conversation often starts by itself.

Our Interactive Games and Arcade Games can provide a natural focal point in networking spaces, hospitality areas and evening functions. Guests don’t need an introduction before deciding who gets the next turn on an arcade machine or who can beat the current score.

That makes interactive entertainment useful even when there is no traditional exhibition stand involved.

Your Brand Can Join In Too

If the event is being used for a product launch, sponsorship activation or company campaign, the entertainment can become part of the branding.

The Branded Buzz Wire combines a visitor challenge with space for company graphics, helping the activity feel connected to the organisation running it.

It can be used for competitions, promotional campaigns and delegate engagement without relying on yet another freestanding banner to get the message across.

Do Something Better with the Giveaways

If you’ve already invested in promotional merchandise, you can make handing it out part of the event.

The Prize Crane Arcade Grabber allows suitable prizes or promotional items to become something guests actually play for.

It works particularly well for company events where the objective is as much about participation as it is about traditional lead generation.

A prize crane beside a networking area tends to create rather more conversation than a bowl of pens.

Retro Games After the Lanyards Come Off

Once the presentations are finished, the event can become considerably less formal.

The Arcade Cabinet, Football Table and Arcade Dartboard can be used to create an informal games area for evening entertainment, staff socials or post-conference networking.

Guests can use them whenever they like rather than having to wait for a scheduled activity to begin.

For larger events, several different machines and games can be combined so that guests naturally move between activities throughout the evening.

A Little Friendly Competition Before Dinner?

Why not?

Corporate events work particularly well when there are activities that bring different departments, customers or teams together without requiring a complicated itinerary.

Use individual games as standalone entertainment or create a simple multi-game challenge where guests collect scores from several activities.

It can be competitive enough to keep people interested without turning the entire evening into an organised sports day.

Create a Lounge Rather Than Another Row of Chairs

The furniture can matter just as much as the entertainment.

Our LED Furniture hire range can be used to create informal areas for conversations, hospitality and evening events.

LED Poser Table Hire can provide standing points for drinks and short conversations, while the LED Bench Hire, LED Curved Bench Hire and LED Bean Bag Seat Hire offer different seating options.

For a larger social area, the LED Curved Bar Hire can become part of a more substantial setup.

One Booking, Several Parts of the Day

When planning your Belfry event, it is worth thinking about the whole schedule rather than one isolated section.

Morning: interactive equipment can support registration or an exhibition area.

Conference breaks: quick games can provide an easy reason for delegates to engage.

Afternoon: competitions can keep an exhibition or corporate activity area active.

Evening: arcade games, social activities and illuminated furniture can help change the mood once the formal business programme ends.

That can make the equipment work considerably harder than something hired for a single forty-minute slot.

Belfry Event Favourites

Corporate Hire Without an Exhibition Stand

You don’t need to be exhibiting to use any of this.

Businesses holding conferences, staff events, awards, client functions or company celebrations at The Belfry can use our wider Corporate Hire range to create dedicated entertainment areas.

The objective might simply be to give guests something enjoyable to do between dinner, drinks and conversation.

In that setting, we can focus less on footfall and lead generation and more on creating the right mix of social activities for the people attending.

There Is Still a Practical Side

Hotel and corporate venue deliveries still need to be planned around the event schedule, available access and the spaces being used.

When arranging your booking, send us the event date, room or event area, required installation time and any supplier or loading instructions you have received.

That allows us to plan delivery, setup and collection around your conference or corporate programme rather than interrupting it.

RAMS, PAT Testing and Public Liability Insurance

If your organiser or venue contact requires supporting documentation for our equipment, Tom’s Lights Events can provide relevant Risk Assessments & Method Statements (RAMS), PAT Testing certificates and evidence of our £5 million / £10 million Public Liability Insurance (PLI), as applicable to the booking.

Send us any supplier documentation requirements or deadlines when booking so that the relevant paperwork can be prepared for your event.

A Midlands Exhibition Calendar?

The Belfry may only be one location in your company’s annual event programme.

Tom’s Lights Events can also support exhibitors and corporate organisers at Exhibition Hire at the NEC Birmingham, Exhibition Hire at the ICC Birmingham, Exhibition Hire at the Coventry Building Society Arena, Exhibition Hire at NAEC Stoneleigh, Exhibition Hire at Telford International Centre and Exhibition Hire at Edgbaston Stadium.

What Happens After the Conference?

That is where this venue page differs from a conventional exhibition-hall booking.

Tell us what is happening during the whole event, not just the exhibition period. If delegates are staying for networking, hospitality, dinner or evening entertainment, we can help you choose equipment that continues to be useful after the stands have finished for the day.

Alternatively, use our Contact Us page and tell us about your Belfry event, delegate numbers, available space and timetable.